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Documentation Dates
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Blue
Section
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COERs
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COERs - Prior to 1983 should be dated
according to “Date of Report” block.
From 1983 - Present should be dated according to “Date
Submitted to Supervisor” block.
EC documentation
- Date of letters for nomination and outcome.
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Green
Section
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CV
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Dated by officer.
If no date, date of receipt by DCP
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Licensure/
Certification
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Date by expiration date.
If no expiration, date of issue.
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Awards - PHS
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Date by authorization date.
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Awards - Non-PHS
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Date by authorization date.
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Continuing Education
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Date 12/31/year.
CPR certificates dated by 12/31/year of expiration.
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Special Skills
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Date by expiration date of
license/certificate. If no
date, dated by submission date.
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Outside Activities
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Date by last authorization date on form.
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PHS Support
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Date 12/31/year.
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Yellow
Section
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Privacy Act Request
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Date by completion date.
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Personnel Pledge
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Date by date reviewed.
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ID Forms
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Birth Certificate - Dated by 1st certificate
or 1st legible certificate
Marriage Certificate
- Date of marriage
Form 1172 - Date signed by officer
Letter - Date of letter
Other - Date on document
Adoption/Ward Papers
- Date on document
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Insurance Forms
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Date signed by officer
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Statement of Service
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Dated by last day on duty indicated on
Statement of Service
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Misc. Documents
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Non DD-214 - Date of 1st document
Record of Leave Transfer
- Date signed by DCP official
Record of Leave Card
- Date on document
Leave Card - Date signed by official or last date
on active duty
Lump Sum leave - Date signed by Military Technician
VEAP/GI Bill
- Date signed by officer
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Pink
Section
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Personnel Orders
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Personnel Orders - Date of PO, not effective date,
unless PO was issued before 1977.
Request for Personnel Order
- Date signed by Military Technician.
Memos - Date of memo
BPED/RED/CSED Calculation sheets
- Date of calculation
Appointment Notice/Appointment Response
- Date sent or received
Appointment Board sheet
- Date signed by appointment board
T&E sheet
- Same date as Appointment Board
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Clearance Section
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Certificate of Investigation
- Date of investigation closure or date signed by certifying official
SF 85
- Date signed by officer for old 85, date signed by security official on
current forms
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Application
Section
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Medical Examination Record
- Date signed by officer
Oath of Office - Date signed by officer
Certificate of Prior Military Experience
- Date of 1st document
Application for Commission
- Date signed by officer
Transcript - Date of qualifying transcript.
If no date, date of other transcript
Memo - Acknowledging Receipt of Application
- Date of memo
References
- Date received in DCP or date of 1st reference
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Beige
Section
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Performance Profile/Summary
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Date printed
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Board worksheets
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Date of Board
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Agency Recommendations
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Date signed by agency official
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Memo
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Date of memo
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