COERs

Do not submit any documentation to this section directly.  All submissions into this section should follow the rating chain of the officer.  EC promotion information is placed in the OPF only after official nomination by the Agency

Green Section

CV

The officer should submit a new CV at the very least every time there is a change of position or every 3 years, whichever comes first.  It is recommended that an officer submit a new CV if the officer is involved in the promotion cycle

Licensure/Credentials

If required to have a license, the officer must submit a new license before the old one expires unless the state or organization grants an extension (which should be documented). See question #3 concerning submission of licenses/credentials

Awards (PHS)

Do not submit anything to this section.  If there are missing awards, please see question #13 concerning submission of a missing award.

Awards (Non-PHS)

The officer should submit any military awards they think may be authorized by the PHS for wearing with the PHS uniform.  Please see question #12 concerning submission of military awards.  Coast Guard awards and EPA awards authorized by the Awards Coordinator should be included.

Continuing Education

Submit an annual list of classes taken for the year, include certificates of completion.  350's should only be included if they are the sole documentation of completion of training.  350's should be stamped “completed” and dated.  Incomplete transcripts for classes taken for long-term training requirements may be sent, but will be kept in this section rather than the transcripts section until a new degree has been awarded.

Special Skills

Submit licenses or documentation of special skills such as piloting or scuba diving.  The skills should be ones that may be useful in the event of emergency.  CPR certificates will be placed in the Continuing Education section of the folder.

Outside Activities

The officer should submit nothing to this section.  The officer should submit HHS form 520 or 521 to their supervisor for approval.  It will be forwarded to the OPF when it is received by DCP.

PHS Support

Submit letters, professional membership notifications and certificates of note from other professional organizations or from the Agency.

Yellow Section

All sections

No documentation should be submitted directly by the officer.  These documents are either submitted from other agencies or by DCP.

Pink Section

Personnel Orders

No documentation should be submitted to this section directly by the officer.  If there is a problem, contact the Military Personnel Technician at (301) 594-3544.

Clearance Section

No documentation should be submitted to this section directly by the officer.  Changes in security clearance should come from the Agency.

Application Section

The only additions to this section should be the completion of subsequent college degrees or the completion of internships, residencies or fellowships not already documented in the OPF.

Beige Section

All sections

No documentation should be submitted directly by the officer.